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PROCUREMENT OF GOODS AND SERVICES POLICY

 

Purpose

Scope

Definitions

Policy Statement

Responsibility

Legislative Context

Associated Documents

Implementation

 

Purpose

This Policy establishes the directions that must be implemented relating to the procurement of goods and services by the NIGHT WATCH SECURITY SERVICES LTD. NIGHT WATCH SECURITY SERVICES LTD is required to implement and maintain an effective internal control framework over procurement activities.

Scope

This Policy applies to all staff, at all NIGHT WATCH SECURITY SERVICES LTD locations, who are involved in the administration or management of NIGHT WATCH SECURITY SERVICES LTD funds.

Definitions

Financial Records : NIGHT WATCH SECURITY SERVICES LTD subsidiary ledgers as maintained by the Financial Operations Unit.
Procurement: Process of acquiring goods or services on behalf of the NIGHT WATCH SECURITY SERVICES LTD
Probity: Evidence of ethical behaviour in a particular process.
Delegated Authorities: Financial delegation in accordance with the Delegations – Contract, Financial, Staffing and Tender Policy.
NIGHT WATCH SECURITY SERVICES LTD Funds: Any funds held in any NIGHT WATCH SECURITY SERVICES LTD account, regardless of the funding source.

 

 

 

 

 

 

Policy Statement

Effective internal control procedures must be implemented and maintained by the NIGHT WATCH SECURITY SERVICES LTD to ensure all procurement activities of the NIGHT WATCH SECURITY SERVICES LTD are authorised in accordance with the delegated authorities and business requirements and within a documented procurement framework.  The NIGHT WATCH SECURITY SERVICES LTD must ensure the following procurement principles are adhered to:

  • Value for Money.
  • Open and Fair Competition.
  • Risk Management.
  • Probity and Transparency.
  • Customer Service.

The NIGHT WATCH SECURITY SERVICES LTD QMS is to be referred to when procuring goods or services on major projects that are of high value, high profile or possibly contentious.

Responsibility

The Operations Director and  Finance Director is responsible for ensuring this Policy is adhered to in respect to all procurement of goods and services made by the NIGHT WATCH SECURITY SERVICES LTD.

Legislative Context

 

  • Please refer to job induction training

 

Associated Documents

 

  • Purchase Order Form
  • Purchase Order Log

 

Implementation

The Procurement of Goods and Services Policy will be implemented throughout the NIGHT WATCH SECURITY SERVICES LTD via:

  • Within the company newsletter
  • Email to all employee’s