Dear Mr/Mrs/Miss (name)/Sir/Madam,
Applicant: (name of prospective employee)
The above has applied for employment with our company as a (job title) and has given your name as a referee. If the applicant was previously or is currently employed by you, we would be grateful if you could complete the attached confidential reference sheet. If the applicant is personally known to you but has not been employed by you, we would appreciate your opinion as to their personality, character and suitability for the post, including in particular their honesty, integrity and reliability.
The applicant has agreed to us contacting you for the reference.
Please note that any information provided by you will be held in strict confidence, subject to the provisions of the Data Protection Act 1998. A pre-paid envelope is enclosed for your convenience.
I look forward to hearing from you as soon as possible.
For and on behalf of NIGHT WATCH SECURITY SERVICES LTD